Dont include service charges on line 5b. For more information, see the line 16 instructions, later. Employers wont be subject to an FTD penalty for reducing their deposits if certain conditions are met. Under the withholding system, taxes withheld from your employees are credited to your employees in payment of their tax liabilities. If you weren't required to make federal tax deposits (see Must You Deposit Your Taxes , earlier) or you're a monthly schedule depositor making a payment under the accuracy of deposits rule, you may pay the amount shown on line 14 by EFT, credit card, debit card, check, money order, or EFW. 1 Number of employees who received wages, tips, or other compensation for the pay period including: June 12 (Quarter 2), Sept. 12 (Quarter 3), or . These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees income as coverage under an accident or health plan. If you go out of business or stop paying wages, you must file a final return. Qualified small business payroll tax credit for increasing research activities (line 11a). If you paid qualified sick leave wages and/or qualified family leave wages this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021, complete Step 1 and Step 2. However, continue to withhold income and Medicare taxes for the whole year on all wages, including qualified sick leave wages paid in 2023, qualified family leave wages paid in 2023, and tips, even when the social security wage base of $160,200 has been reached. Corporate officers or duly authorized agents may sign Form 941 by rubber stamp, mechanical device, or computer software program. Your payment will be processed by a payment processor who will charge a processing fee. You must use the U.S. 426, available at, Generally, as an employer, you're responsible to ensure that tax returns are filed and deposits and payments are made, even if you contract with a third party to perform these acts. Your financial institution may charge you a fee for payments made this way. Don't enter dollar signs and decimal points. For purposes of these instructions, all references to sick pay mean ordinary sick pay, not qualified sick leave wages that are reported on line 5a(i) for leave taken after March 31, 2020, and before April 1, 2021, or reported on line 5a for leave taken after March 31, 2021, and before October 1, 2021. You can avoid paying penalties and interest if you do all of the following. For more information, see the instructions for line 11b, line 11d, line 13c, and line 13e, later. The apprenticeship program contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement for benefits under a registered apprenticeship program, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of ERISA. Dont round entries to whole dollars. The IRS won't send notices to your designee. Include sick pay paid by your agent. How is the employee retention credit is presented on Form 941-X? Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. See Pub.1635 to see if you need to apply for a new EIN. Apprenticeship program contribution rate. The rate of social security tax on taxable wages, including qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2021, and before October 1, 2021, is 6.2% each for the employer and employee or 12.4% for both. The employer is required to do the reporting and payment of employment taxes with respect to the qualified sick leave wages and claim the credit for the qualified sick leave wages, unless the employer has an agency agreement with the third-party payer that requires the third-party payer to do the collecting, reporting, and/or paying or depositing employment taxes on the qualified sick leave wages. . For purposes of qualified sick and family leave wages, collectively bargained defined benefit pension plan contributions are contributions for a calendar quarter that are: Paid or incurred by an employer on behalf of its employees to a defined benefit plan, as defined in section 414(j), which meets the requirements of section 401(a); Made based on a pension contribution rate; and. If you file a paper return, where you file depends on whether you include a payment with Form 941. The nonrefundable portion of the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021, is limited to the employer share of Medicare tax on wages paid in the quarter that is remaining after that share is first reduced by any credit claimed against the employer share of Medicare tax on Form 8974, line 16, for the qualified small business payroll tax credit for increasing research activities. You can view, download, or print most of the forms, instructions, and publications you may need at IRS.gov/Forms. Stop paying social security tax on and entering an employee's wages on line 5a(i) when the employee's taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), qualified family leave wages reported on line 5a(ii), and tips, reach $160,200 for the year. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick and family leave wages on lines 5a, 5a(i), 5a(ii), 5c, and, if applicable, 5d. If you meet the de minimis exception based on the prior quarter and line 12 for the current quarter is $100,000 or more, you must provide a record of your federal tax liability. For additional filing requirements, including information about attaching a statement to your final return, see If Your Business Has Closed, earlier. For more information or to apply to become a CPEO, go to IRS.gov/CPEO. Step 2: Tell us about your business. The lookback period is the 4 consecutive quarters ending on June 30 of the prior year. For more information about the payroll tax credit, see, Generally, the credit for qualified sick and family leave wages, as enacted under the Families First Coronavirus Response Act (FFCRA) and amended and extended by the COVID-related Tax Relief Act of 2020, for leave taken after March 31, 2020, and before April 1, 2021, and the credit for qualified sick and family leave wages under sections 3131, 3132, and 3133 of the Internal Revenue Code, as enacted under the American Rescue Plan Act of 2021 (the ARP) for leave taken after March 31, 2021, and before October 1, 2021, have expired. 15 for use in 2024 (published December 2023). Complete line 13c only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 26. When is my Form IL-941 return due? At the end of the annual review, we notify you if your payment frequency changes. Portable Document Format (PDF) forms on IRS.gov have fillable fields with acceptable font specifications. endobj Instructions for Form 941-X (PR), Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version) 0422. The payroll tax credit election must be made on or before the due date of the originally filed income tax return (including extensions). 11a. 15-A. File your initial Form 941 for the quarter in which you first paid wages that are subject to social security and Medicare taxes or subject to federal income tax withholding. If we receive Form 941 after the due date, we will treat Form 941 as filed on time if the envelope containing Form 941 is properly addressed, contains sufficient postage, and is postmarked by the U.S. Multiply line 2a(ii) by 1.45% (0.0145). For more information on reducing deposits, see Notice 2020-22, 2020-17 I.R.B. The amount to be credited or refunded to you needs to be presented as a negative number in Column 4. Your employee must report cash tips to you by the 10th day of the month after the month the tips are received. If, however, you've . The amount of collectively bargained defined benefit pension plan contributions allocated to qualified sick leave wages and/or qualified family leave wages in a quarter is the pension contribution rate (expressed as an hourly rate) multiplied by the number of hours qualified sick leave wages and/or qualified family leave wages were provided to employees covered under the collective bargaining agreement during the quarter. However, CPEOs are permitted to file a paper Form 941 and its accompanying schedules in lieu of electronic submissions for the second, third, and fourth quarters of calendar year 2020. If a third-party payer of sick pay is also paying qualified sick leave wages on behalf of an employer, the third party would be making the payments as an agent of the employer. IL-941 Instructions (R-12/22) Page 2 of 10 Form IL-941 Information and Instructions. If the questions don't apply, leave them blank and go to Part 4. To use the same-day wire payment method, you will need to make arrangements with your financial institution ahead of time. You can apply for a PTIN online or by filing Form W-12. To become a CPEO, the organization must apply through the IRS Online Registration System at IRS.gov/CPEO. 2022. If you want more in-depth information about payroll tax topics relating to Form 941, see Pub. Multiply line 2e(ii) by 1.45% (0.0145). 9. 06/29/2022. If you don't receive this notice, you must file Forms 941 for calendar year 2023. 12. You must receive written notice from the IRS to file Forms 941 instead of Form 944 before you may file these forms. Part 1: Answer these questions for this quarter. Use the Cross or Check marks in the top toolbar to select your answers in the list boxes. If you pay by EFT, credit card, or debit card, file your return using the Without a payment address under Where Should You File, earlier, and don't file Form 941-V, Payment Voucher. To contact EFTPS using Telecommunications Relay Services (TRS) for people who are deaf, hard of hearing, or have a speech disability, dial 711 and then provide the TRS assistant the 800-555-4477 number above or 800-733-4829. 12/15/2022 Inst 940 (pr) Instructions for Form 940 (PR), Employer's Annual Federal Unemployment (FUTA) Tax Return (Puerto Rico Version) 2022 12/15/2022 Form 940 (pr) (Schedule A) . Complete line 11b only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. Form 941-SS, Employers QUARTERLY Federal Tax ReturnAmerican Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands; and Form 941-PR, Planilla para la Declaracin Federal TRIMESTRAL del Patrono, will no longer be available after the fourth quarter of 2023. For information on types of wages subject to social security taxes, see section 5 of Pub. Don't include: Employees in nonpay status for the pay period. Related: Instructions for Form 941 PDF. After you contact the IRS, the IRS will send you a written notice that your filing requirement has been changed to Forms 941. Complete lines 23, 24, and 25 only if qualified sick leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. If you would mail your return filed without a payment to Ogden, as shown under Where Should You File , later, send your request to the Ogden address shown above. For more information on making federal tax deposits, see section 11 of Pub. If you reported more than $50,000 of taxes during the lookback period, youre a semiweekly schedule depositor. Enter adjustments for fractions of cents (due to rounding) relating to the employee share of social security and Medicare taxes withheld. If youre a semiweekly schedule depositor, attach Schedule B (Form 941). For more information about a CPEOs requirement to file electronically, see Rev. The nonrefundable portion of the credit is limited to the employer share of Medicare tax reported on Form 941, line 5c, after that share is first reduced by any credit claimed against the employer share of Medicare tax on Form 8974 for the qualified small business payroll tax credit for increasing research activities. This share of social security and Medicare taxes isn't withheld from employees. You may have to deposit the federal income taxes you withheld and both the employer and employee social security taxes and Medicare taxes. 15 for more information. For more information on the different types of third-party payer arrangements, see section 16 of Pub. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes. Add lines 11a, 11b, and 11d. These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees income as coverage under an accident or health plan. See the instructions for, Enter all tips your employees reported to you during the quarter until the total of the tips and taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), and qualified family leave wages reported on line 5a(ii), for an employee reach $160,200 for the year.

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